Cash Management Specialist

Competition 1094

This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

Location - This role is in-person at Enterprise Square.

Working at the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to more than 14,000 faculty and staff, over 40,000 students and 260,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

Working for Finance, Procurement and Planning

Finance, Procurement and Planning is responsible for financial reporting, resource planning, procurement, investments & treasury, and risk management & insurance. We have a team of service partners who work closely with the faculties, units and staff across the institution to provide excellent client service.

Our Investments & Treasury team provides the university with strategic leadership and oversight of its cash flow, banking services and investment portfolio. They ensure the university's cash flow is managed effectively and that sufficient liquidity is maintained to meet the university's obligations. The team also continuously evaluates investment opportunities and strategies in order to maintain the long-term value of the University Endowment Pool and the Non Endowed Investment Pool.

Position 

Reporting to the Assistant Treasurer, the Cash Management Specialist monitors the University's cash balances and money market investments.  Forecasting future cash inflows and outflows ensures funds are available to meet the University's liquidity needs.  This position invests excess funds in money market products as part of the Non Endowed Investment Pool's (NEIP) ~$300 million Liquidity strategy.  The Cash Management Specialist liaises between University staff and bank contacts to resolve transactional and procedural issues, and supports the rest of the Investment and Treasury team with cash transfers and capital calls.  In addition, share donations are received, processed, and reported upon.

Duties 

Cash Management and Cash Forecasting

• Monitor balances and transactions within the University's bank, investment, and custodial accounts, generally through online access to various websites.
• Project and forecast large cash flows up to one year in advance.
• Initiate transfers between bank accounts or banks, daily or as needed.

Investments

• Monitor Custodial cash balances daily, key fund transfers, capital calls, and distributions.
• Evaluate investment options and risk factors before investing surplus funds.
• Invest NEIP Liquidity strategy funds in permitted investments, as per policy and guidelines.
• Sell investments when necessary for policy compliance purposes or for cash flow requirements. Record and account for all non-custodied investments and income in PeopleSoft.

Donations

• Liaise with donors' brokers, and Office of Advancement staff to receive donations of securities and mutual funds into University's custodial or broker account in a timely manner.
• Sell security and mutual fund donations in a timely manner.
• Prepare all general ledger journal entries relating to same. 

Additional Duties

• Investigate and resolve any errors, questions, issues, and requests between University staff and the University's commercial and custodial banks.
• Investigate and resolve any investment related items that do not reconcile to the bank statement.
• Collect and upload FX data to PeopleSoft for all requested currencies weekly. Evaluate and transact FX forward contracts as required.
• Calculate and account for Interest allocations on research projects
• Key large payments for HR throughout the month.
• Upload PreAuthorized Payment files 3 times per month and track returns, advising departments of same.

Minimum Qualifications

• Post-secondary degree or diploma, augmented by extensive Canadian bank experience.
• Demonstrated knowledge of Canadian banking and investment industries.
• Demonstrated knowledge of Canadian on-line commercial banking applications.
• Demonstrated knowledge of accounting.
• Demonstrated ability to work independently with minimal supervision.
• Good working knowledge of computerized accounting system (PeopleSoft-Financials) and Microsoft Office Suite. Must be especially competent (advanced) in Excel.
• All Treasury positions require a Security Clearance Check.

Preferred Qualifications

• Experience with Bloomberg/Candeal would be an asset.
• Canadian Securities Institute courses would be an asset.