Research Administrator

Competition 1161

This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta in the past 18 months will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

Location - Work primarily takes place at North Campus, Edmonton. This role is in-person.

Working at the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to more than 14,000 faculty and staff, over 40,000 students and 260,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

Working for the Department

The Department of Radiology and Diagnostic Imaging at the University of Alberta is a leading academic centre for the advancement and development of the disciplines of medical imaging and image guided intervention and therapy. The department is committed to imaging research and postgraduate medical education.

Position 

The incumbent will provide senior-level support to several faculty members in the Department of Radiology & Diagnostic Imaging who hold Research Chairs and funding external to the department. Under the direction of the Department Coordinator, the incumbent is responsible for ensuring the smooth and efficient day-to-day operation of research and data collection activities including supporting the principal investigator to ensure compliance is met with all procurement and financial activities.

Duties 

• Provides diversified administrative support to five full-time Academic Radiologists
• Coordinates calendars, must be able to overview the activities and prioritize multiple tasks and schedules, including compiling anticipated background and reference material for meetings
• Composes, types and edits a wide variety of materials including complex and confidential correspondence, including administrative and technical correspondence utilizing dictating and transcribing materials
• Take initiative and be flexible and have a high level of tact, judgement and discretion, as well as the ability to maintain and ensure absolute confidentiality
• Create, modify and maintain efficient and accurate databases and filing systems
• Prepare electronic research grant proposals and applications for ethical review as required, ensuring adherence to granting agencies or ethics board guidelines
• Types and formats of documentation related to the development of clinical and research protocols, clinical practice guidelines and standard operating procedures
• Purchasing research supplies, equipment and services using preferred methods of payment
• Compiling supporting documentation for monthly reconciliation on eTrac reports or corporate cards
• Equipment Asset Tag Management

Other Duties as assigned

• Perform monthly account reconciliation and prepare monthly financial reports on research grants, investigating discrepancies between account transactions and account balances
• Process travel and professional expense claims as required, ensuring compliance is being met
• Review financial transactions, commitments, and available funding to ensure each research project is on target with spending plans, funding schedule, and overall project budget
• Track invoices and provide a summary explanation of all significant budget expenditures
• Perform monthly reviews of revenues and revenue forecasts.
• Prepare expenditure forecasts, conduct analysis to ensure optimal use of resources, identifying variances and making recommendations of appropriate budget adjustments

Minimum Qualifications

• Minimum post-secondary degree or diploma in a related discipline, equivalent combinations of education and experience will be considered
• Demonstrated competence and aptitude for working with technology.
• Demonstrated ability to differentiate between solving a symptom vs. identifying the root issue
• Demonstrated ability to address current problems, while projecting and preventing potential future issues

Preferred Qualifications

• Knowledge of PeopleSoft Financials, SupplyNet
• Demonstrated knowledge of University regulations, especially in the areas of research grant governance, procurement practices, UAPPOL policies, and contract for services.
• Strong organizational and time management skills, an ability to complete tasks and deliver expected outcomes under tight deadlines
• Demonstrated ability to communicate effectively, and collaborate with business users/stakeholders