Awards and Events Coordinator

Competition 1539

This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta in the past 18 months will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

This position is a part of the Non-Academic Staff Association (NASA).      

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

This competition may be used to fill two positions in the College of Health Sciences and College of Natural and Applied Sciences.

Location - Work primarily takes place at North Campus, Edmonton

Working at the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

Working for the College of Health Sciences and the College of Natural Sciences

This competition may be used to fill two positions, one in the College of Health Sciences (CHS) and one in the College of Natural and Applied Sciences (CNAS).

The College of Health Sciences (CHS) combines the strength of all our health sciences faculties and schools, enabling a new level of interdisciplinary health science research and teaching that advances the full spectrum of human health and wellness in individuals and communities worldwide. The College fosters interdisciplinary collaboration and drives large-scale research initiatives across disciplines, including kinesiology, sport and recreation, rehabilitation medicine, nursing, pharmacy and pharmaceutical sciences, public health, medicine, and dentistry. This collaborative approach aligns seamlessly with the university's mission to drive innovation and excellence in research and education for the next decade and beyond.

The College of Natural and Applied Sciences brings together the scientific expertise across our faculties: Agricultural, Life & Environmental Sciences, Engineering, and Science. Home to some of the most comprehensive research infrastructure and teaching facilities in the world, our college is shaping the future and promoting interdisciplinarity through rigorous educational programs, innovative teaching practices and cutting-edge research.CNAS is home to over 14,000 undergraduate students and 3,000 graduate students across the three faculties.

Position

The Coordinator, Awards and Events has two main areas of responsibility.  The coordinator directly supports the nomination, evaluation, and selection process for various research and education awards by working closely with faculty members and related nomination committees to prepare competitive nominations.

The Coordinator is also responsible for planning and implementing events that maintain and strengthen the relationship between the faculties, alumni, external partners (e.g. community organizations, government, agencies) and the College, and enhance the reputation of the College, faculties and the University related to strategic priorities of the College and faculties.

Duties

Assist in the review, edit, and evaluation of nominations to selected awards based on the established criteria and experience with previous nominations. Develop resource materials to support high-quality nominations. May provide advice/information to researchers, faculty, and staff as they apply for awards. Must be aware of each application’s opportunities, the criteria, the deadlines, the approval and submission requirements. Reviews award nominations for completeness and accuracy and advise nominators on errors and provide feedback Coordinates all details associated with event planning, including developing unique concepts to engage a variety of event attendees, promotion preparation and execution of various events for the Office of Research and the respective College.

Qualifications

• Minimum two-year Diploma (Business, Administration, etc.), with an undergraduate degree preferred; a combination of education and experience will be considered. 
• 2-3 years of progressive administrative experience.
• Experience working in an academic environment, familiarity with research environment. 
• Demonstrated proficiency with Microsoft applications (Word, Excel, Access, and PowerPoint) and Google Suite 
• Excellent organizational and time management skills with a proven ability to adhere to critical deadlines. 
• Ability to demonstrate professionalism with a high level of discretion and the capability to maintain confidentiality.
• Experience within a University environment and a demonstrated understanding of University policies FOIPP and UAPPOL is an asset.