Advancement Program Assistant

Competition 1941

This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

This position is a part of the Non-Academic Staff Association (NASA).

This position is temporary and has an end date of November 14, 2025.

Location - This role is in-person at Augustana Campus, Camrose.

Working at the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

Working for the Department/Faculty 

The Augustana Faculty of the University of Alberta enrolls approximately 1000 undergraduate students in baccalaureate degree programs on a picturesque residential campus in the city of Camrose, 90 kilometers Southeast of Edmonton. The Faculty is committed to building on its reputation for academic rigor, high-quality teaching in the tradition of the liberal arts and sciences, and extensive opportunities for students in the areas of community service learning, undergraduate research, and international study. Augustana provides a distinctive undergraduate experience characterized by close student-faculty relationships and numerous opportunities for student participation in athletics, clubs, and campus organizations. Students benefit from the advantages of a small campus while earning a degree from one of Canada’s leading universities. For information about Augustana and particular programs, please consult the Faculty webpage at www.augustana.ualberta.ca.

Position Summary

Reporting to the Assistant Dean Advancement at Augustana, this position engages with both internal and external audiences and is a trusted and professional member of the Augustana Advancement Office.  The incumbent will be responsible for direct front-line contact with alumni, staff, donors, and community members on the phone, in person and via written and digital communication.  The incumbent will provide direct support to the Assistant Dean Advancement, be responsible for the administrative duties associated with supporting the Office of Advancement- including financial deposits, provide support for the work of staff in the areas of development and alumni relations, and collaborate on the development of Augustana specific communication and stewardship activities. 

The duties reflected in this position emphasize a high degree of teamwork and this position is vital to meet the varied needs of a vibrant development and alumni team at Augustana.  This position is responsible for contributing to the building of strong internal and external relationships to strengthen the faculty’s advancement programs.  Meeting the needs of both a Faculty and a Campus adds to the complexity of the position and requires a level of independence and critical thinking that goes beyond the stated duties.

Duties 

• Administrative Support including updates to the database, responding appropriately to all inquiries and requests via phone or online emails
• Greets visitors to the Office of Advancement, answers general enquiries
• Accepts personal and financial donor information, receives payments and processes invoices
• Donor and Outreach Support; contacting with alumni and donors
• Event support, coordinating event venues, preparing items for events
• Assistant Dean Support
• Other duties as required

Qualifications

• Bachelor’s Degree
• Proficiency in MS Windows platform
• Ability to meet deadlines
• Knowledge of social media platforms
• Knowledge of post-secondary sector
• Valid Class 5 Driver’s License