Research Administrator

Competition 2099

This position is a part of the Non-Academic Staff Association (NASA).

This position has an end date of March 30, 2029 and offers a comprehensive benefits package.

Location - This role is in-person. Work primarily takes place at Augustana Campus, Camrose.

Working at the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

Working for the Augustana Faculty

The Augustana Faculty of the University of Alberta enrolls approximately 1000 undergraduate students in baccalaureate degree programs on a picturesque residential campus in the city of Camrose, 90 kilometers Southeast of Edmonton. The Faculty is committed to building on its reputation for academic rigor, high-quality teaching in the tradition of the liberal arts and sciences, and extensive opportunities for students in the areas of community service learning, undergraduate research, and international study. Augustana provides a distinctive undergraduate experience characterized by close student-faculty relationships and numerous opportunities for student participation in athletics, clubs, and campus organizations. Students benefit from the advantages of a small campus while earning a degree from one of Canada’s leading universities. For information about Augustana and particular programs, please consult the Faculty webpage at www.augustana.ualberta.ca.

Position

This position reports to both the Administrative Supervisor for the Campus and the Lead Researcher on the Grasslands Learning and Knowledge Hub project, and plays a key role in supporting the operations and success of the general administrative team at Augustana. Acting as the primary point of contact for individuals and groups, the incumbent manages in-person, phone, written, and digital communications. Responsibilities include providing administrative support, coordinating tasks such as event planning, budget planning and reconciliation, marketing and promotions and contributing to department-specific initiatives. The role involves collaboration with colleagues across Augustana Campus and other University of Alberta Faculties, community organizations and other funding partners, and requires building and maintaining strong relationships to advance the University and Faculty goals.

This position is part of a team of administrative professionals dedicated to the effective operations of the Augustana Campus. Given the dynamic nature of this role, the successful candidate will need to anticipate daily fluctuations in activities. This position requires full-time in-person presence at the Augustana Campus in Camrose.

Duties

• Provides administrative support to the PI, Campus General Manager, and Administrative Supervisor.
• First point of contact for internal and external stakeholders for research portfolios.
• Research grant budget tracking and reporting.
• Event planning, marketing, and coordinating.
• Managing calendars and arranging travel.
• Assistance with basic HR and Financial administrative tasks.

Minimum Qualifications

• Post-secondary degree is required.
• Google Applications proficiency, and advanced word processing and spreadsheet skills in a Windows environment using MS Office applications (Word, Excel) are required.
• Ability to understand bookkeeping and basic accounting, including financial reporting and budgeting skills.
• Demonstrated organizational, time management and communication skills with strong attention to detail and accuracy essential.
• Ability to work within a team setting.
• Ability to work unsupervised and take initiative to assist the department to operate effectively.

Preferred Qualifications

• 3 to 5 years of experience in an academic administrative or research environment is an asset.
• Familiarity with research processes and structure within a post-secondary institution is an asset.
• Familiarity with PeopleSoft applications (Campus Solutions, Human Capital Management [HCM], Financials, CoupaHost).
• Familiarity with University of Alberta policies and procedures, as well as Augustana Faculty programs.