Generalist (Time & Labor)
Competition 2207
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Description
This position is a part of the Non-Academic Staff Association (NASA).
This position offers a comprehensive benefits package.
Location - This role is hybrid, with a mix of remote and in-person. Work primarily takes place at North Campus, Edmonton.
Working at the University of Alberta
The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.
Working for the Campus Operations & Services
Campus Operations & Services, under University Services Operations & Finance, supports the University of Alberta through a range of essential services and work for operating, maintaining and renewing infrastructure across our campuses.
Position Summary
This Position is responsible for supporting and facilitating the submission of exception pay forms, and communicating employee status changes and related pertinent information to the appropriate leaders. The successful candidate will be the initiator of many items now being processed by Shared Services. These items will include updates to employee records, appointments/reappointments and changes to roles. Additional duties include keying absences into our Work Order Management System (AiM) and PeopleSoft HCM, generating reports, reconciling payroll and submitting corrections when required.
They support all the requirements of managing the employee records and unique payroll needs of our Supplemental trades group and associated unions. They will work closely with our Systems control team to ensure information is managed correctly and entered timely into AiM.
They will continually search for, implement and communicate process improvements that support the work of the Campus Operations & Services units. In addition to responding to inquiries from staff and managers regarding specific processes, this position researches and compiles information and responds to questions as requested by the HR Partners.
Duties
Department Time & Labor Coordination
- Act as an administrator for the internal Work Order Management System (AiM)
- Review employee time entries and supporting documentation for accuracy, compliance to policy, the collective agreement(s), employment standards and appropriate authorizations.
- Enters timecards and makes adjustments in AiM, confirms they are submitted appropriately and contain proper signatures/authorizations.
- Identifies, troubleshoots, and resolves transactional issues, corrects errors. Escalates broader, more complex issues.
- Time and labor review and retrieval within AiM and PeopleSoft HCM.
- Works with Shared Services on any unique or challenging Time & Labor situations
- Determines accurate exception pay amounts (shift diff, overtime), calculates payout for responsibility pay, reconciles vacation and provides bank time payout balances to Shared Services.
HR Initiation & Coordination
- Coordinates and initiates various activities (eForms/ePAFs, speed code change requests, one-time payments, leave requests, responsibility/acting pay, position information change forms, appointment/re-appointment requests, terminations, etc.).
- Administers the Registered Apprenticeship Program and Supplemental Apprentice program.
- Pension contribution remittance
- Remits payments for outside trade union agreement/benefits.
Qualifications
- A Diploma in Business is considered an asset.
- 5 years in a maintenance operations environment
- Strong understanding of UAPPOL, Collective Agreements (NASA, AASUA, GSA) and Employment Standards.
- Excellent computer skills, including proficiency in the use of databases, spreadsheets and word processing software
- Demonstrate ability to develop and maintain positive, professional, collaborative working relationships with all stakeholders at all organizational levels
- Demonstrate ability to work independently and collaboratively
- Demonstrate ability to manage time and workload effectively and meet deadlines
- Work order management experience preferred.
- Working knowledge of PeopleSoft HCM system preferred
At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of inclusivity and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes ayant une orientation sexuelle ou une identité et une expression sexospécifique; et tous ceux qui peuvent contribuer à la diversification des idées et à l'université à postuler.
ApplyNote: This opportunity will be available until midnight April 28, 2025, Edmonton, Alberta local time.