Office Program Coordinator

Competition 2217

This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.

Location - This role is hybrid with a mix of remote and in-person. Work primarily takes place at North Campus, Edmonton.

Working at the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

Working for Women in Scholarship, Engineering, Science and Technology (WISEST)

Women in Scholarship, Engineering, Science and Technology (WISEST), a unit of the Dean of Students collaborates with industry, government, academia, and a team of over 600 volunteers to deliver exciting programs and meaningful networks that enhance the attraction, retention and advancement of women at all ages in science, engineering, and technology. WISEST aims to strengthen science, engineering, and technology communities by increasing their awareness and support for diversity and inclusion.

Position

The Office Program Coordinator position reports directly to the WISEST Team Lead. The incumbent will contribute to administrative duties and community initiatives within WISEST and undertake a diverse range of duties that support the logistics and execution of WISEST programming and activities. In addition, the incumbent will oversee and curate content for external communications.

This role demands a self-motivated and highly organized professional capable of managing diverse priorities under tight deadlines. Effective written and oral communication, strong interpersonal skills, and sound practical judgment are required. Success in this position hinges on the ability to multitask accurately, adapt to shifting priorities, and prioritize tasks efficiently with minimal oversight in a rapidly changing environment.

Duties

• Provide administrative support (logistics, bookings, purchases, registration) for all WISEST programming.
• Interact with a diverse audience of stakeholders including volunteers, teachers, participants, University staff and the general public.
• Data management, record retention, manual updates, and report writing.
• External communications including website updates and content development for newsletters.

Minimum Qualifications

• Administrative diploma or 2 years of post-secondary education.
• Demonstrated experience related to programming, event planning or administration.
• Exceptional interpersonal, organizational and time management skills; long-range planning skills; creativity, initiative, intuition and strong problem-solving skills; accuracy and attention to detail.
• Demonstrated effective writing and oral communication skills with  multi-generational groups of people with diverse backgrounds.
• Ability to establish and maintain effective working relationships and contribute positively to a small and dynamic team.

Preferred Qualifications

• Experience working with volunteers, managing, supervising and orienting people for events.
• Strong working knowledge of Google Workspace and experience with Adobe Acrobat and social media platforms.
• Graphic design (InDesign, Canva) experience.
• Some physical activity, including lifting (up to 20 lbs), reaching and bending (to stock and organize supplies and organize spaces).

How to Apply

Please address this specific topic in your cover letter: How do your personal values align with WISEST's organizational values as found on our website? (2 page maximum)