Administrative Coordinator
Competition 2284
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Description
This position is a part of the Non-Academic Staff Association (NASA).
This position has a term length of 1 year plus 1 day and offers a comprehensive benefits package.
Location - This role is in-person at North Campus Edmonton.
Working at the University of Alberta
The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.
Working for the Cancer Research Institute of Northern Alberta and the Neuroscience and Mental Health Institute
The Cancer Research Institute of Northern Alberta (CRINA) and the Neuroscience and Mental Health Institute (NMHI) are multi-faculty, interdisciplinary research and training institutes. The institutes foster collaboration among scientists, physicians and trainees, and are catalysts for research and innovation.
Position Summary
Reporting to the Director of Operations, NMHI and CRINA, the staff member will provide support to the institutes. This position is split equally between the two institutes.
Duties
- Meeting support - Schedule meetings, prepare and distribute agendas and supporting materials, take meeting minutes, follow up on meeting deliverables in a timely manner
- Event Planning - Manage Institute events including seminar series, workshops, town halls, retreats and public events
- Grant Competition Support - Manage internal grant and award competitions
- Communications - Update and maintain the Institute website and social media accounts. Prepare weekly newsletters.
Qualifications
- Post-secondary degree
- Advanced software and computer skills
- Proficiency with both Microsoft and Google applications
- Experienced with content management systems and social media platforms
- Committed to professionalism
- Exhibits strong time management skills
- Ability to manage competing priorities and deadlines
- Prioritizes tasks based on need and time availability
- Ability to work independently with minimal supervision as well as in a team environment
- Proactive problem-solver who looks to find innovative solutions to problems
- Excellent communication and interpersonal skills
- Ability to maintain confidentiality of sensitive information
- Maintain high standards of accuracy in a detailed and varied workload
- Ability to appropriately field inquiries from the public and Institute members
- Basic design skills using Canva and/or Adobe platforms
At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of inclusivity and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes ayant une orientation sexuelle ou une identité et une expression sexospécifique; et tous ceux qui peuvent contribuer à la diversification des idées et à l'université à postuler.
ApplyNote: This opportunity will be available until midnight May 16, 2025, Edmonton, Alberta local time.