Faculty Administration Coordinator

Competition 2426

This position is a part of the Non-Academic Staff Association (NASA).

This position has a term length of one year plus one day with the possibility of extending up to 18 months, and offers a comprehensive benefits package.

Location - This role is hybrid with a mix of remote and in-person. Work primarily takes place at North Campus, Edmonton.

Working at the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

Working for the Faculty of Education

As part of the University of Alberta’s College of Social Sciences and Humanities, the Faculty of Education is home to award-winning teachers, internationally recognized researchers, educational innovators, and community leaders. When you join the Faculty of Education, you are joining one of the world’s top faculties of education, consistently ranked among the top four faculties of education in Canada and top 100 in the world. At heart, we are a supportive, welcoming academic community of highly engaged, socially conscious, diverse scholars, students, and staff. Our work impacts K-12 students, their families, communities, and partners in education and other professions. We advance the careers of future researchers, teachers, professionals, and policy makers as active and contributing citizens.

Position

Reporting to the Faculty Administration Manager, this position is responsible for providing program support for the Faculty of Education. This includes being the first point of contact for program-related administrative and transactional activities. In all facets of this role, this position endeavors to integrate and advance the University’s commitments to equity, diversity and inclusivity. This position understands, fulfills, and promotes the health, safety and environment responsibilities identified in university policy.

Duties

• Prepares and responds to general correspondence for the faculty office regarding administrative and human resources (HR) inquiries, in collaboration with the HR partners and the Staff Service Center. Initiates HR transactions in conjunction with associated HR partners and the Staff Service Centre on behalf of the Faculty of Education.
• Processes all appointment, re-appointment and pay action forms for all academic and non-academic staff as directed for the Faculty of Education (via APS, eForms or PAF).
• In consultation with HRP, assist supervisors with hiring needs and decisions (type of hire, rate of pay, etc.).
• Processes grad and undergrad student award payments as required in coordination with Education Student Services (ESS).
• Contributes to the maintenance of the HR area of the Faculty of Education Intranet.
• Performs other routine tasks for the HR team (e.g., calculating leaves, tracking increments, running reports, creating reports, maintaining records, etc.).
• Participates in other special projects and events (e.g., instructor orientation, staff training, etc.).
• Identifies opportunities to improve business processes, using technology to improve accountability, quality and timeliness of data, information, or accounting reporting. Makes recommendations and provides expertise on administrative procedures.

Minimum Qualifications

• A High School Diploma is required.
• A minimum of two years of relevant experience in human resources administration is required. Equivalencies will be considered.
• Superior analytical, problem-solving and organizational skills.
• Excellent written and verbal communication skills.
• Time management skills; ability to multi-task and manage priorities in order to meet deadlines.
• Strong computer proficiency required, especially in complex databases and spreadsheets, and web environments.
• Must have experience with MS Office (Word, Excel) as well as Google Workspace.
• Ability to work independently and as part of a dynamic team.
• High level of accuracy and attention to detail.
• A commitment to integrate and advance the University’s commitments to equity, diversity, and inclusivity and Indigenous initiatives.

Preferred Qualifications

• A Diploma in Business Administration is preferred.
• Experience with PeopleSoft is strongly preferred. 
• Extensive knowledge of the University of Alberta policies, procedures, and systems.