Work Integrated Learning Coordinator

Competition 2432

This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.

Location - This role is hybrid with a mix of remote and in-person. Work primarily takes place at North Campus, Edmonton.

Working at the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

Working for the Alberta School of Business

The Alberta School of Business is one of the world's leading institutions in business education and research and is the first and longest continually accredited business school in Canada. We're positioned to help shape the future of business with over 140 tenured, tenure-track faculty and full and part-time academic teaching staff members who are at the forefront of cutting-edge research and innovative teaching. With 3400 students in our undergraduate program and 950 students in our graduate programs (including 58 PhD students), we are dedicated to fostering a welcoming and supportive environment where every student has the opportunity to thrive and reach their full potential. We equip our faculty and students with the latest insights and tools to ensure students receive a transformative learning experience that prepares them for success in a rapidly evolving business landscape.

Since 1916, the innovative ideas, entrepreneurial spirit and leadership of the school's more than 33,000 alumni have strengthened businesses and communities worldwide. We actively foster partnerships with local businesses, organizations and government agencies, allowing our students and faculty to address real-world challenges and contribute directly to the local and global economy. Our outreach programs extend beyond the classroom, empowering students to use their skills for the betterment of society.

At the Alberta School of Business, you'll be part of a dynamic and forward-thinking community that values collaboration, inclusivity and continuous growth, making it an exceptional place to contribute your talents and expertise.

For more information about the school, please visit our website at: https://www.ualberta.ca/business.

Position

The Work Integrated Learning (WIL) Coordinator will be responsible for supporting a wide range of program-specific work-integrated learning activities, including the Cooperative Education Program, for a diverse population of undergraduate and master's students in the Alberta School of Business.

Reporting to the Work Integrated Learning Programs Lead, this position works independently and collaboratively to contribute to the goals of the Business Cooperative Program and other Work Integrated Learning initiatives. The WIL Coordinator will serve as a primary point of contact for prospective Co-op students, administer the admissions process, prepare students for Co-op work terms through the development of career-ready skills, assist with recruitment activities, and provide support to students and supervisors during the Co-op work term. In addition, the WIL Coordinator will contribute to the expansion of Work Integrated Learning initiatives within the School of Business.

Duties

• Work extensively with students in all areas of career development and recruitment preparation during one one-on-one consultation, including resume and cover letter reviews, providing advice on interviews and career planning.
• Support Co-op/WIL/Career development initiatives throughout the year, including Co-op orientation and workshops and online training modules.
• Advise prospective Co-op students of Co-op admission requirements, benefits of participating in Co-op, and respond to program inquiries.
• Assist in co-op program promotion and provide support for information sessions.
• Assess Co-op applications for admission and facilitate the admissions process.
• Maintain the Co-op application form and student data related to admissions in applicable systems, and provide backup for admissions data management in Orbis and Campus Solutions.
• Schedule and conduct approximately 100 Co-op site visits per year. Assess the student’s professional performance and learning, and make recommendations to students to enhance performance and strive for continuous improvement during the work term.
• Identify work term situations that may be problematic or require conflict resolution and escalate to the assigned WIL Officer.
• Serves as secondary for front desk coverage, alongside the CWIL Programs Support Coordinator.
• Participate in Co-op/WIL initiatives throughout the year as they relate to supporting students and program services.
• Assist with data collection, data analysis, and preparing reports as needed.
• Actively seek opportunities to stay informed of trends in the fields of Co-op and WIL and utilize this knowledge towards continuous improvement of the Co-op program and WIL opportunities.

Qualifications

• Undergraduate Degree required. Bachelor of Commerce degree preferred; but any degree emphasizing HR, management, communication or other similar program may be considered.
• A minimum of 1-2 years of related progressive work experience that demonstrates experience in Cooperative Education/WIL or Human Resources is required.
• Familiarity with the post-secondary environment and preferably the University of Alberta.
• Knowledge of Business and its various specializations, particularly within the context of careers and employment, is an asset.
• Proven ability to provide guidance, mentorship and coaching to adult learners.
• Ability to counsel students on their career development.
• Apply judgment in complex situations to refer students to appropriate services or units as required.
• Demonstrated ability to build and foster relationships and to work collegially with various stakeholders to achieve goals (within and outside of the campus community).
• Strong customer service skills and experience balance the competing needs of diverse stakeholders.
• Excellent interpersonal and communication skills (written and verbal, including presentation skills) with an understanding of equity, diversity and inclusiveness philosophy.
• High degree of attention to detail and ability to multitask and prioritize work in a deadline-driven environment.
• Demonstrated ability to work independently with little supervision.
• Ability to manage and resolve conflict, using sound judgment to know when to involve others.
• Demonstrated commitment to ongoing training in administrative and technical skills.
• Expertise with MS Office, Google Suite applications, and the ability to utilize technology to increase efficiencies.
• Commitment to continued professional development and participation in skills development and lifelong learning to strive for continuous improvement of the program.
• Some evening and weekend work may be required.
• Minimal travel may be required.