Medical Education Program Coordinator

Competition 2455

This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.

Location - This role is hybrid with a mix of remote and in-person work at North Campus Edmonton.

Working at the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

Working for the Department of Pediatrics

The Department of Pediatrics at the University of Alberta is one of Canada’s leading academic health centres for pediatric specialty and subspecialty education and research. Working closely with the Stollery Children’s Hospital and community pediatrics in Northern Alberta, we are committed to meeting the unique needs of our community and providing exceptional care for infants, children, youth, and families. Our core values of compassion, growth and health equity are at the heart of everything we do. Our department members are engaged in exciting research endeavors, contributing to excellence in pediatric care. Additionally, we offer a diverse array of accredited residency training programs, graduate programs, and unique training experiences, all under the guidance of our dedicated teaching staff.

Position Summary

The Medical Education Program Coordinator (MEPC) plays a vital role in ensuring the success and seamless functioning of the residency program. Collaborating closely with the Program Director and reporting to the Medical Education Team Lead, the MEPC provides essential day-to-day administrative support and acts as a primary liaison among faculty, trainees, and external stakeholders.

This role demands strong interpersonal skills, sound decision-making, and critical thinking. Equally important are initiative, adaptability, and the ability to multitask effectively in a high-paced and demanding environment. The ideal MEPC is a positive, community-oriented individual who thrives in collaborative settings. A comprehensive understanding of the specific requirements of the education program is crucial, with one year of on-the-job training necessary to develop the skills and expertise needed for success.

Duties 

• Serve as the primary administrative contact for the residency program, supporting trainees, faculty, and external agencies.
• Maintain confidential trainee records
• Manage the Program Director’s academic calendar
• Draft, revise, and distribute trainee rotation and on-call schedules, and, in collaboration with the Program Director, manage leave requests — balancing trainee needs, program requirements, clinical service demands, and ensuring adequate coverage.
• Coordinate assessments, evaluations, and examinations (e.g., one45, CBME.med, OSCEs), and track trainee progress.
• Support Competency-Based Medical Education (CBME) by organizing committee meetings and liaising with Academic Advisors and faculty.
• Lead resident recruitment (CaRMS), including applicant coordination, interview logistics, and program website updates.
• Organize key program events (orientation, awards, committee meetings) and support accreditation, budget monitoring, and procurement. 

Minimum Qualifications

• Post-secondary degree in a relevant field preferred; minimum requirement of a High School Diploma supplemented with post-secondary coursework.
• 3–5 years of related administrative or program coordination experience.
• Proficiency in computer applications, including databases, word processing, spreadsheets (Excel), and the Google Workspace platform. 

Preferred Qualifications

• Prior experience in medical education, ideally supporting undergraduate and/or postgraduate learners.
• Proficiency in English grammar and proofreading.
• Sound judgment and discretion when managing confidential information.
• A demonstrated ability to foster a positive, collaborative, and community-driven work environment.
• Strong interpersonal and communication skills to cultivate relationships with trainees, faculty, and colleagues.
• Adaptability to juggle multiple tasks and address challenges proactively in a dynamic setting.
• Capability to work independently while contributing to a cohesive team.
• Familiarity with Web Eval and CALLY systems. 

Application Instructions

Click "Apply" to submit your cover letter and resume as one PDF document. 

Are you someone who brings positive energy, enjoys working with people, and thrives in a collaborative environment? The Department of Pediatrics values positivity and a strong sense of community. In your cover letter, please describe how you embody these values and how you would incorporate them into your day-to-day work.