Experiential Education Coordinator

Competition 2728

This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.

Location - This role is hybrid with a mix of remote and in-person work at North Campus, Edmonton.

Working at the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

Working for the Faculty of Pharmacy and Pharmaceutical Sciences

Serving as Alberta’s sole pharmacy school since 1914, the Faculty of Pharmacy and Pharmaceutical Sciences holds consistent rankings among the top three institutions in Canada, top 50 globally, and top 15 for global research. We offer high-quality education and develop exceptional student pharmacists, graduate students, and post-doctoral fellows and prepare our graduates for a variety of careers in pharmacy practice, research, and teaching. Our graduates go on to influence the continuously changing health care field through their leadership in the areas of policy, practice, and business.

Position Summary

The Experiential Education Coordinator (EEC) works both independently and within a team environment to manage the many detailed and complex tasks and projects required to successfully deliver the experiential rotations within the PharmD and PharmD for Practicing Pharmacists (PPP) programs.  The Experiential Education Coordinator works under the general direction of the Team Lead, Student Services and the Director, Experiential Education, with a service orientation to Directors, Managers, course coordinators, instructors, site preceptors and students in the academic program.

Duties 

Experiential Education Placement Administration and Assessment

• Develop and maintain accurate records for reporting and accreditation including report generation and dissemination to course coordinators
• Communicate with students regarding placements/rotations, CORE ELMS issues, registration, prerequisites for local and out-of-province placements etc.
• Assists course coordinators in identifying new preceptors and assigning students in CORE ELMS if a preceptor cancels or when multi-site coordinators require help with assigning students to preceptors
• Distribute, collect and review student evaluations and bring forward concerns

Administration and Support of Rotations, Courses and Programs

• Initiate and maintain positive working relationships with placement sites
• Liaise with the Rural Health Professions Action Plan (RhPAP) with respect to housing accommodations for students going to a rural or suburban setting
• Coordinate the preceptor awards process
• Facilitating orientations with Director, Experiential Education for first, second and fourth year PharmD students and PPP students ahead of matching

Minimum Qualifications

• Bachelor’s degree required - a combination of education and experience would be considered.
• Minimum one year of related experience in student services or experiential education/Work in Learning (WIL) environment would be considered an asset.

Preferred Qualifications

• Proficient in the use of Campus Solutions, Slate and Google Suite. 
• Proficient in using learning management in an efficient and effective way; training will be provided in using our database product, CORE ELMS
• Knowledge of the academic policies and procedures of the Faculty and the University of Alberta.
• Ability to manage, multi-task and prioritize large volumes of work with strict deadlines.
• Excellent interpersonal communication (written and verbal).
• Ability to multitask, prioritize, work independently and develop strategies to solve problems.Ability to work in a collaborative team environment.

Application Instructions

Click "Apply" to submit your resume and cover letter. 

The Faculty of Pharmacy and Pharmaceutical Sciences is committed to a transparent and people-centered environment that upholds its vision, mission, and values. Please ensure that you cover letter includes how you would support this culture. Applications received without a cover letter will not be considered.