Records Technician
Competition 2730
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Description
This position is a part of the Non-Academic Staff Association (NASA).
This position has an end date of March 31, 2026.
Location - Work primarily takes place at North Campus, Edmonton.
Working at the University of Alberta
The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.
Working for the University Services, Operations and Finance (USOF) -
The University Services, Operations and Finance (USOF) is focused on providing the appropriate foundation for the University’s academic and research community to advance and achieve its multiple mandates. It does this by nurturing an organizational culture where our people can flourish and succeed. Relying on a network of university-wide services, we lead with purpose by responsively and effectively investing in developing and managing our campus infrastructure, by providing IT solutions that are secure, sustainable and innovative, by attracting and retaining talented people, and by committing to transparent spending and responsible investments. We aim to be agile and dynamic, efficient and effective, and a leader among our peers in implementing best practices.
Campus Operations and Services, under University Services Operations and Finance, supports the University of Alberta through a range of essential services and works for operating, maintaining and renewing infrastructure across our campuses.
Position Summary
The primary duties of the Records Technician is to support the activities and roles of UofA Operations team members. Assists in filing and retrieving documents, maintaining the electronic database, and maintaining the records retention schedule. Responsible for equipment operation and processing of materials, and/or documents. This position will assist in the assembly of files and other information in response to FOIPP requests. There is significant interaction with various departments throughout the portfolio as well as external partners and stakeholders.
Duties
- Review and analyze documents and enter descriptive and other metadata into the information systems
- Sort, classify, and code material for filing
- Prepare new files referring to the file classification plan
- Respond to specific requests by searching, locating, retrieving, and delivering records or information through established procedures in a timely manner
- Maintain accurate check-out procedures
Minimum Qualifications
- High School Diploma
Preferred Qualifications
- One year of experience in a multi-faceted, fast-paced office environment
- Prefer candidates with two plus years of work experience in the field of Records and Information Management
- Must be able to lift standard record boxes weighing approximately 35 lbs.
- Knowledge of the U of A campus, policies and procedures is an asset
At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of inclusivity and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes ayant une orientation sexuelle ou une identité et une expression sexospécifique; et tous ceux qui peuvent contribuer à la diversification des idées et à l'université à postuler.
ApplyNote: This opportunity will be available until midnight September 24, 2025, Edmonton, Alberta local time.