Academic Development Officer

Competition 2753

This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

This position is part of the Association of the Academic Staff of the University of Alberta (AASUA).

In accordance with the Trust/Research Academic Staff Agreement, this position has a comprehensive benefits package and an annual salary range of $76,135 to $104,709. This position has an initial appointment of 1 year with the possibility of extension.

Location - This role is hybrid with a mix of remote and in-person work at North Campus, Edmonton. 

Working at the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

Working for the Department of Medicine

The Department of Medicine is the largest in the Faculty of Medicine & Dentistry at the University of Alberta, with over 250 academic faculty members and over 400 trainees (graduate students, postdoctoral fellows, and residents). The Department of Medicine's core mission is to undertake outstanding education, research, and high-quality clinical care to provide the best possible health outcomes for Albertans. We have 14 divisions that work collaboratively in a multi-disciplinary, multicultural and ethnically diverse collegial.

Position Summary

The Academic Development Officer (ADO) drives faculty development, mentorship, and promotion & tenure support within the Department of Medicine. Reporting to the Academic Department Manager and working closely with the Chair’s office and the Education & Faculty Development leadership, the ADO is the first point of contact for new academic faculty and leads orientation, mentorship matching, development curricula, third-year reviews, and promotion/tenure workflows. The role also stewards recognition events, continuous learning opportunities, and Access, Community + Belonging (ACB) initiatives that advance an inclusive academic community.

Duties 

• Orientation & Onboarding: Build and update orientation materials; coordinate sessions; analyze newcomer feedback to improve resources.
• Mentorship Program: Maintain mentor/mentee database and matching; recruit and support mentors; deliver resources and touchpoints; lead periodic program evaluations.
• Faculty Development Curriculum: Plan and run workshops (e.g., tenure & promotion, instructional design); secure facilitators; manage logistics, attendance, and improvement cycles.
• Promotion & Third-Year Review: Set timelines; manage Academic Evaluation Committee processes; coordinate external assessments; draft Chair briefing notes and letters; maintain web content.
• Access, Community + Belonging (ACB): Provide coordination support to ACB leadership and embed ACB principles across ADO activities.
• Career Development Awards & Celebrations: Run annual calls, coordinate adjudication and communications, and partner on promotion celebrations.
• Program Evaluation & Reporting: Design surveys, synthesize participation data, identify gaps, and recommend improvements for decision-making.
• Budget & Planning: Manage an annual budget and contribute to departmental strategic planning and reporting.

Minimum Qualifications

• Post-secondary degree.
• Demonstrated excellence in professional writing, editing, summarizing and, abridging other written works required.
• Knowledge of and commitment to Access, Community + Belonging principles.
• Strong interpersonal skills; able to work effectively with faculty mentors, committee members, and community collaborators.
• Proven analytical and problem-solving skills; exceptional attention to detail, organizational ability, and follow-through.

Preferred Qualifications 

• Proficiency with Google Workspace and Microsoft Office; PeopleSoft experience is an asset.
• Familiarity with U of A policies and procedures, the Academic Collective Agreement, and FoMD FEC guidelines.
• Experience designing and evaluating academic development programming (e.g., orientation, mentorship, P&T workshops).
• Event coordination (sessions, awards, celebrations) and survey design/analysis experience.