Planning Technologist

Competition 899

This competition is open to all applicants however internal candidates and applicants who were former employees of the University of Alberta in the past 18 months will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

Location - This position is hybrid with a mix of remote and in-person work at North Campus Edmonton.

Working at the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to more than 14,000 faculty and staff, over 40,000 students and 260,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

Working for the Faculty of Engineering

The Faculty of Engineering at the University of Alberta offers a wide range of undergraduate and graduate engineering programs, creating the opportunity to pursue exceptional education with world-class instructors, hybrid learning environments, and hands-on lab, field, and internship experiences. Students' education and success are at the core of all of our decisions.

The Faculty of Engineering has five departments that occupy and manage space within 14 buildings owned by the University of Alberta on both North and South Campus. The space includes education, administration, research, and student project space types. The Faculty of Engineering strives to provide a rich, interdisciplinary learning and research environment for all students, faculty members, and staff. We are also a part of the College of Natural and Applied Sciences (CNAS) and work with the College and the Faculties of Science and ALES for mutual advancement and benefit.  

Position 

Reporting to the Manager, Faculty Infrastructure, the Planning Technologist will support the Faculty of Engineering by coordinating facilities maintenance and renovation, space assignment requests, and infrastructure management. This role is part of the Faculty Infrastructure team tasked with supporting strategic space management to enable world-class learning and research environments and contributing to our goal of exceptional education. Do you enjoy working with others, consulting, and coordinating among multiple stakeholders, and planning and project management in the facilities context? We invite you to apply for this new and exciting role!

This position understands, fulfills, and promotes health, safety, and environment responsibilities identified in university policy.

Engineering is committed to a culture of trust, effectiveness, and innovation.

Please ensure that your cover letter includes how you will support this culture.

Duties 

• Participate in space assignment requests and proposed infrastructure changes, develop requirements and understand the needs of the faculty and users, facilitate the collaborative development of project definition and scope, formulate solutions, and prepare space assignment recommendations to the Faculty of Engineering Infrastructure Planning Committee.
• Liaise with colleagues in the Faculty of Engineering, and throughout the University including the College of Natural and Applied Sciences, and Facilities and Operations in the Vice President's office (Space Planners, Project Managers, Project Coordinators, Furniture Coordinator, Move Coordinator and Estimator) to solve and/or assist in furniture, space, construction solutions, moves or other related issues.
• Fulfill program needs for short range planning, space planning, project coordination and facility management in response to the Faculty of Engineering's learning, research, and administrative priorities.
• Work with the Faculty of Engineering project management software system to track and update space assignment projects to ensure engagement is timely and responsive; provide updates as required to Facilities and Operations for all data sources.
• Work with the Facilities and Operations space planners, assist each department, group, institute and centre to implement a best practice approach when identifying space required for core activities, finding functional adjacencies, reviewing existing assignments, and identifying opportunities for improved optimization and utilization.
• Maintain current occupancy information by documenting any changes to space occupancy and space use by updating internal Faculty of Engineering databases and notifying Facilities and Operations; update the Faculty of Engineering infrastructure database for space assignments, terms of space use, primary equipment, etc.
• Use and manage data and metrics to support the resolution of space conflicts and competing space priorities.
• Manage and contribute to the Infrastructure Management Framework processes and procedures including the Infrastructure Request Form, Infrastructure Planning Committee meetings, equipment and storage management, and space assignment records.
• Generate space reports and floor plan drawings as required for review (e.g. building inventory, gross building area, reports by use, function, occupancy, condition)

Minimum Qualifications

• Hold a diploma in Architecture or Interior Design Technology or an equivalent discipline
• Have 3 years of planning and project coordination experience
• Demonstrate strong communication skills and ability to work with both internal and external partners;
• Demonstrated experience in planning, programming, conceptual layouts and design drawing details;
• Ability to review and provide edits to technical reports, procedures and manuals;
• Ability to read and understand architectural and engineering drawings to ensure user needs have been appropriately considered in the planning, design and construction stages;
• Collaborative, collegial, and consultative attitude required.
• Experience with Google (Sheets, Docs, Mail, Drive, etc) and the Microsoft Suite (Word, Excel, PPT, etc)

Preferred Qualifications

• Preference to candidates with knowledge and understanding of the fundamentals of research and equipment within a STEM (Science, Technology, Engineering, & Mathematics) post-secondary environment
• Demonstrated competence with AutoCAD is preferred
• Preference to candidates with experience in a post secondary environment